The Contract Manager assists in the coordination and preparation of all Agency public and private budget management and related financial analysis. This position will oversee the work of 3 Senior Contract Analysts. Will work with other departments within the Fiscal Contracts Department on a regular basis filling in as needed to achieve overall departmental goals.

REPORTS TO: ASSISTANT DIRECTOR, CONTRACTS & BUDGETS, FINANCE

LOCATION: Finance Department, 305 Seventh Ave., New York, NY 10001

HOURS: 35 Hours, Exempt (Monday-Friday)

SALARY: $82,700 - $90,779 Annualize based on relevant post graduate experience (Position requires onsite presence. Hybrid Schedule available based on leadership discretion)

Responsibilities Include:

• Prepare and coordinate agency government, RFP and private funder budgets/billings
• Assist in preparing annual Agency-wide budget
• Monitor all spending, variance analysis and contract funding utilization
• Monitor timeline for budgets, modifications and billing to ensure timely budget submission.
• Maintain the budget module and reporting systems in accounting software and related systems
• Prepare analysis and documentation for quarterly budget meetings with program leadership to ensure best practice and use of agency revenue
• Prepare budget modifications and journal entries as needed
• Prepare financial analysis, including budget to financial variances, key financial health indicators, and other as needed for private funders
• Work with other departments within the Fiscal Contracts Department on a regular basis in a supportive role to assist in meeting their objectives
• Provide audit documentation as requested
• Assist Controller with State Standards of Payment preparation
• Work closely with the GAP department to monitor outstanding funding issues
• Contact government agencies as necessary to ensure Agency meets all guidelines
• Assist all other departments to accomplish their workload as needed
• Perform other duties as assigned by the Director – Contracts & Budget

Required Qualifications:

• Prior experience in a fiscal or finance department required; this position is focused on financial operations and does not include review of contract language, terms, or conditions.
• Bachelor’s degree required, preferably in Finance, Accounting, or a related field. Master’s is a plus.
• Minimum of 5 years of progressive finance and accounting experience, including significant finance experience within a nonprofit or social service organization.
• Proven knowledge of organizational and program budget development, monitoring, and variance analysis
• Strong background in accounting analysis, including reconciliations, financial reporting, and month-end close support
• Demonstrated experience managing fundraising budgets, grants, and restricted funding streams (NYC DYCD, DOE, NYC Children, NYC DOP, DOE, DOHMH, NYS OCFS, US DHUD)
• Understanding of government funding requirements, contract compliance, and audit standards applicable to social service agencies
• Advanced analytical and critical thinking skills, with the ability to evaluate historical data and recommend improvements to future practices
• High level of proficiency in Microsoft Excel (advanced formulas, pivots, reporting tools); strong overall technical aptitude
• Hands-on experience with MIP Fund Accounting System highly preferred
• Ability to independently manage financial data, and competing priorities
• Strong written and verbal communication skills, including the ability to present financial information to non-finance stakeholders
• Demonstrated ability to collaborate effectively across departments and work constructively with diverse personalities and leadership levels
• Comfortable operating in a fast-paced, mission-driven environment that requires flexibility and sound judgment