Reports to: Assistant Director, Employee Relations

Location: 305 7th Avenue, New York, NY 10001

Hours: 35 Hours/Week; Non-Exempt

Major Duties:

• Responsible for scheduling candidates for required pre-employment clearances, and monitor clearance databases to ensure candidates are fully cleared prior to the start of employment
• Responsible for post hire clearance, data entry and follow up
• Responsible for entering pre-employment and post- hire clearances in ADP system
• Manage Learning to Work (LTW) onboarding by ensuring completion and accuracy of all incoming information via Clear Co; processing LTW new hire, rehire and terminations; and by serving as the main point of contact to Internship Coordinators
• Schedule annual TB/Medical clearances based on program requirements
• Prepare monthly clearance reports and maintaining various funder and/or government clearance databases
• Assist with agency audits by preparing personnel files and verifying data as needed
• Respond to employment verification requests as needed
• Perform administrative tasks, including but not limited to creating GSS Employment ID’s, photocopying, data-entry, distribution of departmental mail, and provide backup coverage to verify I9 documentation
• Provide administrative support to the Human Resources Department, which includes answering the HR Hotline, directing inquiries, resolving routine issues, and responding to general requests for information and materials
• Process invoices and reconcile credit card/fingerprint receipts
• Maintain HR calendar and utilize conference room calendar to schedule meetings
• Act as liaison to Facilities, Purchasing and IT departments regarding equipment, repairs and supply order purchases
• Provide backup coverage for HRIS Analyst
• Provide lunch coverage for reception desk 1x per week
• Assist in the coordination of HR-sponsored events including Staff Recognition Day
• Assist with new staff training, benefits education/enrollment meetings and other department meetings
• Perform other department or agency-related duties or special projects as directed

Qualifications:

• High School Diploma required. Some College Preferred
• Minimum 1-year hands on direct experience in a Human Resource role & department required
• Must have some working knowledge of ADP
• Must have experience with web-based Applicant Tracking Systems (Clear Co., exp, is a plus)
• Proficiency in Microsoft Word, Excel and PowerPoint Required
• Excellent written/verbal communication; Human Resource protocol familiarity required
• Must be detail orientated with proven organization skills
• Proven ability to collaborate with diverse teams and stake holders
• Efficient in balancing diverse task and shifting priorities required.